Inventory · Built into your store.
Know what’s available. Know what’s spoken for.
A shelf count tells only part of the story. With Warehouse activated, see the stock you hold, the units committed to orders and what is still available to sell. Receiving and stock movements stay connected to your products and orders.
Stock · House Blend
48 available
- On hand
- 60
- Reserved
- 12
- Unavailable
- 0
Turn a delivery document into reviewed stock.
Add a supplier document to create a draft receipt, then check the product matches and quantities. Resolve the lines that need attention before confirming receipt; an uploaded document alone does not add anything to available stock.
Supplier document · FW-1042
Delivery · 60 units
House Blend · 40 bags
Supplier code DCF · 20 bags
The source document remains available during review.
Incoming · Draft receipt
House Blend · 40 · Matched
DCF · 20 · Product needs review
Review needed · 1 line
Stock added: 0. Goods enter stock only after receiving is confirmed.
Follow the goods through the order.
Receiving increases stock, an accepted order reserves it, and dispatch removes it from the shelf. Follow those changes in the movement history, with a record that helps explain why the available quantity differs from the physical count.
1 · Receive 60
- On hand
- 60
- Reserved
- 0
- Available
- 60
2 · Reserve 12
- On hand
- 60
- Reserved
- 12
- Available
- 48
3 · Dispatch 12
- On hand
- 48
- Reserved
- 0
- Available
- 48
Keep batch details where they matter.
For products that need batch tracking, record lots and expiry details during receiving. Keep those details connected to the goods, so your team can inspect the stock behind an order rather than searching a separate batch spreadsheet.
Lots · Botanical Magnesium
- Lot
- MG-2610
- Quantity received
- 60 bottles
- Expiry
- 31 Oct 2027
Start with a stock position you trust.
Basic product stock tracking remains a straightforward starting point. When your operation needs receiving, reservations and batches, review existing stock and outstanding orders as part of Warehouse activation, so the new workflow starts with a considered opening position.
Warehouse · Review activation
- Product stock
- Review opening quantities
- Outstanding orders
- Review commitments
- Activation
- Permanent once confirmed
A few details before you begin.
How do stock and reservations differ?
On-hand stock includes units still physically held. Reserved units are committed to orders; available units can still be sold. Unavailable goods, such as damaged stock, are separate again. Packing alone does not dispatch stock or release a reservation.
Which supplier documents can I use?
Warehouse can create draft receipts from supported documents, including PDFs and photos, or from manual entry. Review product matching, whole-unit quantities and any batch information before receiving the goods. Extraction helps prepare the receipt; your confirmation posts it.
Read the inventory guideDoes every product need a batch?
No. Enable lot tracking where it fits the product, such as supplements with expiry dates. Ordinary products can use receiving and reservations without batch layers. Expiry and best-before dates have different meanings, so enter the appropriate details.
How do I start using Warehouse?
Warehouse requires activation and an eligible plan. The activation review accounts for existing stock and outstanding commitments. Activation is permanent, so review the fit with your team first; basic stock tracking does not require this receiving workflow.
Make every stock change easier to explain.
Walk through receiving, reservations and Warehouse activation using the way your team handles goods.