Get paid for wholesale orders
Buyers pay a reserved order by card or bank transfer, or you mark it paid yourself. You can also type up orders for them.
A wholesale order is reserved first, not charged. That gives you and the buyer time to confirm everything before money changes hands.
How the buyer pays
After placing an order, or by clicking Pay in My orders, the buyer sees a payment page: "This order has been prepared for you. Review the items and choose how to pay." It also shows Reserved until and the date the reservation ends.
| Option | Shows when | What you need |
|---|---|---|
| Pay by card | You accept card payments | Stripe connected |
| Pay by bank transfer | You've added bank details | Your account under Settings → Payments → Bank transfer |
If neither is set up, the page says "Contact the seller to arrange payment." The order is still reserved, and you settle up however you normally would.
Mark an order paid yourself
For cash, an invoice paid outside YNS, or an account the buyer settles monthly, open the order and click Mark as paid.
Note: There are no built-in payment terms such as "net 30" yet. To give a client credit, leave the order reserved and mark it paid when the money arrives. If you need longer than 14 days, raise the reservation length in Settings → Payments.
Type an order for a client
When an order comes in by phone, text or email:
- Open the client under Wholesale → Clients and click Create order. You can also go to Orders → Create order and pick the client.
- Every price fills in at their rate automatically. A banner confirms it: "Wholesale price list applied: Restaurants (20% off retail)".
- Add a shipping line if you need one, then save and send the payment link.
The buyer sees this order in their panel under My orders too. For more about building orders by hand, see Create draft orders and invoices.
Spot wholesale orders
Orders placed through a client's deal, by them or by you, have a Wholesale badge in the orders list and in the order details. Everything else works like a retail order: fulfillment, refunds, invoices. See View and manage orders.
FAQ
What happens when a reservation expires?
The order is cancelled and its stock goes back on sale. Create a new order if the buyer still wants the items.
Are invoices generated for wholesale orders?
Yes. Once the order is paid, invoices work just like they do for retail. Orders placed from the panel carry the business details the buyer entered on their profile as the billing address.
What's next
- Review your whole setup in Sell wholesale to business buyers.
- Make sure buyers can pay by card: Connect Stripe to get paid.