Ordering wholesale – a guide for buyers

A store has set up wholesale prices for you. Here's how to sign in, place an order at your prices, and pay.

Po polsku? Przeczytaj ten przewodnik po polsku.

A store you buy from has given you a wholesale account. That means prices agreed just for you and a private panel where you can order whenever you need to. The store runs on Your Next Store (YNS), so you sign in with a free YNS account at id.yns.store. There's no password to set up.

1. Open your invitation

Look for an email from the store with a subject like "Blue Bean Roasters invited you to order wholesale". Click Open wholesale panel.

No email? Check your spam folder, or ask the store for your buyer panel link. It takes you to the same place.

2. Sign in with a code

1. Your email address is already filled in. Click Continue.
2. You'll get a 6-digit code by email, with the subject "Your code".
3. Enter it and click Verify and continue.

The code works for 5 minutes, only once. If it expires, request a new one. It doesn't matter whether you already have a YNS account: the same steps sign you in or create one.

Use the email the store invited. Your prices are tied to that exact address. If you sign in with another one, you'll see "No wholesale accounts yet".

To sign in faster next time, click Create a passkey when it's offered. After that, Use a passkey lets you in with Face ID, Touch ID or your device PIN, without an email code.

3. Add your business details

Open Profile → Business and fill in your Company, Tax ID, Billing address and Phone. The store sees your company name, and these details go on your orders as the billing address. Do this once, before your first order.

4. Build your order

Your panel opens straight on the ordering page and says Ordering as followed by your company name.

• Find products with Search products. Each line shows only your negotiated price.
• Set quantities with the + and – buttons, or type a number.
• Reorder in one click. Order again offers to refill your basket from your last order – naming its number, date, and item count – but only while your basket is empty, so it never overwrites an order you're already building.
• Check the totals at the bottom: Merchandise (net), Tax and Total. Your prices are before tax, and tax is added on top.

If a line says "Out of stock – the store will confirm availability", you can't order more than the store has in stock right now. When you ask for more than is left, the line turns red with "only 4 left", and the bar at the bottom lists every such product with its variant (scent, size or colour). Click Set to 4 or Remove next to each one, then place the order.

Your basket is saved in this browser, so you can close the tab and finish the order later.

5. Place the order

Click Place order. Your items are reserved straight away: the stock is set aside for you, and nothing is charged yet. The reservation usually lasts 14 days, and the payment page shows the exact date.

If prices change while you're building the order, you'll see "Prices changed – review the updated total" before it goes through.

6. Pay

After placing the order you'll see its payment page. It shows your items, the total, and Reserved until with the date.

Depending on what the store accepts, you can:

• Pay by card – pay securely online, right away.
• Pay by bank transfer – click I'll pay by bank transfer to see the account number, the transfer title to use (your order number), and the amount, each with a Copy button so you don't have to retype them.

If neither option shows, the page says "Contact the seller to arrange payment". Settle up with the store the way you've agreed. They'll mark the order paid once they receive the money.

You don't have to pay immediately. You can come back to it any time before the reservation ends.

7. Track your orders

An Order history link at the top of the panel lists every order on your account, including ones the store typed up for you after a phone call or email. Orders that still need paying have a Pay button.

Any order still awaiting payment also shows in an Awaiting payment strip above the catalog on the ordering page itself, with its Reserved until date and a Pay button – so you don't need to open Order history just to settle up.

Buying from more than one store

If several stores on YNS have given you wholesale accounts, you'll see a Wholesale page after signing in, listing each store. Click Open ordering panel for the one you want. All wholesale accounts at the top of a panel takes you back to the list.

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